How to Add Drivers to Omnitracs XRS
Procedure
Driver information must be entered into your Omnitracs XRS inventory. Follow the procedure below to add a driver to your organization.
- From the Admin menu, select Drivers.
The Manage Drivers window opens.
- Select Add Driver. The Add Driver window opens.
- Enter driver information in the fields. The table below describes the information to enter. Required fields are marked with an asterisk (*).
- Select the Save button at the bottom of the Add Driver window.
Note: To eliminate confusion for drivers, the Driver ID and Login User Name can be the same.
Field Definitions for Add Driver
The Add/Edit Driver window has three tabs: General Information, Driver Groups, and Advanced. The tables below contain the name, value, and definition for each field in the tabs.
General Information
Fields marked with an asterisk (*) are required.
| Field | Values | Definition |
|---|---|---|
| Driver ID * | Alphanumeric Underscore ( _ ) Hyphen (-) | Unique identification for the driver. This is often a number assigned by your company to each driver. This is the ID the driver will use to log in to Omnitracs XRS Mobile. The Driver ID field can include underscores and hyphens. No other special characters are allowed. The Driver ID and Login User Name can be the same to eliminate confusion for the drivers. |
| Login User Name * | Alphanumeric | The user name used by drivers to log into their Omnitracs XRS web account, which shows a driver dashboard and their performance scorecard. Omnitracs XRS recommends making the Login User Name the same as the Driver ID to avoid confusion. |
| First Name * | Alphanumeric | First name of the driver. The field allows up to 30 characters. |
| Middle Name | Alphanumeric | Middle name of the driver. |
| Last Name * | Alphanumeric | Last name of the driver. The field allows up to 30 characters. |
| Organization Name * | Select from list | Name of the organization the driver is associated with. |
| Status * | Active Inactive | Select whether the driver is active or inactive. |
| ELD Exempt | Yes No (default) | Select "Yes" if the driver is a non-driver or a driver who does not have to maintain RODs. When "Yes" is selected, the ELD Exempt Explanation field becomes available. |
| ELD Exempt Explanation * | Alphanumeric | Only available when ELD Exempt is set to "Yes." Enter the reason for the ELD exemption in 60 characters or less. This field is required when it is present. |
| Vehicle Inspections | Use Organization Settings (default) No Inspections | This field is only available when ELD Exempt is set to "Yes." It allows website users to choose at the driver level whether or not pre- and post-trip inspections will be required for ELD-exempt drivers. If the user selects "Use Organization Settings," inspection requirements will be based on the settings in the DVIR tab of the Edit Organizations window. If the user selects “No Inspections,” the driver will not be required to complete a pre- or post-trip inspection of the vehicle. |
| License # * | Alphanumeric Asterisk (*) Hyphen (-) Space 2–20 characters | Enter the driver's license number of the new driver. The License # field must contain a minimum of two characters and a maximum of 20 characters. Asterisks, dashes, and spaces are allowed (but no leading or trailing spaces). The first character must be alphanumeric. Note: This field is required for companies using Hours of Service, unless the driver is ELD exempt; it is not required for companies with the Performance Package. |
| License Issuing Country * | USA Canada Mexico | Select the country that the license was issued in. Note: This field is required for companies using Hours of Service, unless the driver is ELD exempt; it is not required for companies with the Performance Package. |
| License Issuing State/Province * | Drop-down list | Select the state or province that the license was issued in. Note: This field is required for companies using Hours of Service, unless the driver is ELD exempt; it is not required for companies with the Performance Package. |
| License Expiration | Select from calendar | Select the date the driver's license expires. |
| Language * | English Spanish French | The language displayed in Omnitracs XRS Mobile. |
| Password * | Alphanumeric | The password used when the driver logs in to Omnitracs XRS and Omnitracs XRS Mobile. The password must comply with the global company settings. The default setting for new drivers is a minimum of 12 characters. Web administrators can adjust password requirements in the User Security tab of the Company Settings window. |
| Confirm Password * | Alphanumeric | Confirmation of the password. |
| Send Inbound Messages To * | Drop-down list | Messages from the driver will be sent to the users associated with this resource group. |
Driver Groups
| Field | Values | Definition |
|---|---|---|
| Belongs To Resource Groups | Select from pop-up window | Select the resource groups the driver belongs to. Drivers associated with a resource group are able to receive messages sent to that group, including alerts. |
Advanced
| Field | Values | Definition |
|---|---|---|
| HOS - Use Organization Settings | Yes No | Select "Yes" to use the HOS settings that are set up for the organization. If you select "No," additional fields become available. |
| HOS Rules Enabled * | Select from pop-up window | List of the HOS rules available to select. At least one rule must be selected if HOS is enabled:
|
| Default HOS Rule * | Drop-down list | Select which of the enabled rule sets is the default set for this driver. Only available when HOS - Use Organization Settings is set to "No." |
| Enable Personal Conveyance | Yes No | Select the check box to allow the driver to choose Personal Conveyance options in Omnitracs XRS Mobile. Only available when HOS - Use Organization Settings is set to "No." |
| Maximum Personal Conveyance Distance | Numeric | The maximum distance the driver is permitted to drive under personal conveyance according to the company's policy. Only available when HOS - Use Organization Settings is set to "No." If a value of 0 is specified in this field, no Personal Conveyance Distance warnings will be displayed by Omnitracs XRS Mobile. |
| Enable Yard Move | Yes No | When the check box is selected, ELD drivers will have the option to remain on duty while they are moving a vehicle around a yard.  This field can only be edited by admin users in companies whose default host mode is ELD Mode or Mixed Mode. It is not visible to users in AOBRD companies.Only available when HOS - Use Organization Settings is set to "No." |
| Yard Move Termination | Power Cycle (default) Speed (20 MPH) Both | Allows users to specify the criteria for terminating Yard Move.
The value for this setting will be sent to the mobile when the driver logs in, as long as Yard Move is enabled for the driver. |
| Enable Big Day Exception | Yes No | Select "Yes" to allow the driver to choose the Big Day Exception option in Omnitracs XRS Mobile. Only available when HOS - Use Organization Settings is set to "No." |
| Enable Adverse Weather Option | Check box | When this check box is selected, the Declare Adverse Weather work time extension option will be available on the mobile device. The box is selected by default. Note: This field is only available when HOS - Use Organization Settings is set to "No." |
| Allow Split OFF/SB Pairings | Yes No | When "Yes" is selected, drivers are allowed to use the split Off-Duty/Sleeper Berth pairing towards the required rest time and the qualifying off-duty period is excluded from the 14-hour duty clock. When "No" is selected, a driver is not enabled to use the split OFF/SB pairing and the OFF/SB time will be included in the 14-hour duty total. The Driver Log Editor and UVA Editor will calculate driver violations based on the value of this setting. Note: This setting will not be fully functional until mobile devices are upgraded in an upcoming maintenance release. For important information about split OFF/SB pairings and this setting, refer to the January 30, 2021 Omnitracs XRS 6.00 Maintenance Release Notes. Note: This field is only available when HOS - Use Organization Settings is set to "No." |
| Endorsements | Alphanumeric | Enter any endorsements that the driver has. |
| Medical Expiration | Date/Time | The date the driver's medical insurance expires. |
| Home Phone | Numeric | The home phone number of the driver. |
| Cell Phone | Numeric | The cellular phone number of the driver. |
| Allow Driver Portal Clock In/Out | Yes No | Select to enable the Driver Portal Time Clock features in Omnitracs XRS. |
| Enable Driver Portal | Yes No | Allows a driver to log in to Omnitracs XRS to view:
|
| Display Scorecard in Driver Portal | Yes (default) No | When “Yes” is selected, drivers with access to the Driver Portal are able to see the dashboard. When “No” is selected, the dashboard is replaced with a message saying that it has been disabled. |
| Payroll ID | Numeric | Unique payroll ID associated with the driver. |
| Payroll Org ID | Alphanumeric | The ID of the payroll organization. |
| User Defined Field 1–5 | Alphanumeric | User-defined field for additional information. |
| Default Reporting Site | Select from list (Organization-specific sites) | Allows the use of a site outside of the Organization-specific list of sites for drivers using Big Day and Short Haul Exemptions, such as the driver's home. This field is required if the Enable Big Day Exception field is set to "Yes." Otherwise it is optional. Only available when HOS - Use Organization Settings is set to "No." |
The ELD Mandate requires that all drivers in ELD or Mixed Mode companies have access to their logs via the driver portal. Therefore, this field is only editable for companies whose default host mode is 
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